top of page

Thanks, but no thanks.

Need to say ‘"Thanks, but no thanks"?

How do you handle saying “thanks, but no thanks” to turning down job candidates? Believe it or not, you have to say it the right way to avoid a lawsuit. All applicants should receive the “rejection” letter once a candidate has accepted the position. Here are some tips to legally send a safe letter to rejected applicants “HR Specialist: Employment Law” Magazine:

1. Give a neutral, nonspecific reason. There is no law stating that you must inform the applicant why you are not hiring them.

2. Make the letter short and direct, yet polite. Personalize the letter but get to the point.

3. Thank the person for applying. Wish the candidates luck in the future. Sign the letter “sincerely” or “best wishes”.

4. Don’t say you decided to hire someone more qualified.

5. Don’t promise further consideration.

6. Avoid phrases such as “I’m sorry” – or “Unfortunately”.

7. Don’t delay. Write the letter and send it immediately after the hired candidate says yes.


Dear (name),

Thank you for taking the time to meet with us to discuss the (position title) at (employer). I wanted to let you know that we have offered the position to a different candidate.

It was a pleasure meeting you and learning more about your accomplishments and skills. We wish you the best of luck in your job search.


(Interviewer’s Name)

7 views0 comments


bottom of page